All School Circle staff will work in accordance to this safeguarding policy.
Overview and purpose of this policy:

School Circle works with children and families as part of its activities. These include: children, young people and vulnerable adults who use School Circle’s venues as part of third party organisations.

The purpose of this policy statement is:


  • To protect children and young people who receive School Circle’s services. This includes the children of adults who use our services. 

  • To provide staff and clients of School Circle with the overarching principles that guide our approach to child protection. 

This policy statement applies to anyone working on behalf of School Circle.

This policy was drawn up in reference to:


  • Children Act 1989

  • United Convention of the Rights of the Child 1991

  • Data Protection Act 1998

  • Human Rights Act 1998

  • Sexual Offences Act 2003

  • Children Act 2004

  • Safeguarding Vulnerable Groups Act 2006

  • Protection and Freedoms Act 2012

  • Children and Families Act 2014

  • Special educational needs and disability (SEND) code of practice: 0 to 25 years - statutory guidance for organisations which work with and support children and young people who have special educational needs or disabilities; HM Government 2014

  • Information sharing: Advice for practitioners providing safeguarding services to children, young people, parents and carers: HM Government 2015

  • Working together to safeguard children: a guide to inter-agency working to safeguard and promote welfare for children; HM Government 2015


We recognise that:


  • The welfare of the child and vulnerable adult is paramount

  • All children and vulnerable adults, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have a right to equal protection from all types of harm or abuse

  • Some children or vulnerable adults are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues

  • Working in partnership with our staff and our key stakeholders is essential in promoting vulnerable people’s welfare

Partnership Schools

DBS numbers for all School Circle staff required to be on-site will be made available to partnership schools.

We ask that our partnership schools work with School Circle to ensure a safe and efficient handover between the end of the school day and lettings arriving on site. The time that clients letting the school can arrive on site will be predetermined in our contract with the individual school.

To ensure confidential information within the school is restricted, School Circle will conduct a risk assessment and make recommendations to each school if we feel appropriate procedure is not already in place.  



All our clients have to accept our Terms and Conditions upon booking which require their own safeguarding policy is in place and to ensure those working with children have adequate DBS checks.

Our Terms and Conditions also ensure the person booking the event takes responsibility for their attendees on site for example, not leaving children unaccompanied.
Clients can upload a safeguarding policy upon booking via our client booking portal, which will allow School Circle to keep detailed records on all our clients and their approach to using the facilities.

Regular monthly checks on customers will be performed ensuring all safeguarding policies are available online, with immediate suspension of activity by School Circle if customers are found not to have an adequate policy, or fail to provide one when asked.


School Circle

Rachel Sanderson (Operations Manager) is the designated safeguarding lead for School Circle. Rachel has attended training provided by Bristol Safeguarding Children Board, BSCB Training Programme aims to increase participants’ knowledge and skills in the field of Child Protection and safeguarding in order to provide high quality services and improve outcomes for children, young people and their families and carers. 

Our site staff do not have direct responsibility for children, but receive internal Safeguarding training-so that they are aware of the exact requirements of working on school sites after hours and how and when to report safeguarding issues to their manager or safeguarding lead for that partnership school

Our DBS checked and fully trained staff will always use appropriate conduct when working in schools and ensure they report any misconduct from lettings clients.

We are committed to reviewing our policy and good practice annually. 


Contact Details to report safeguarding issues


NSPCC helpline 0800 800 5000